Privacy Policy

Gildersome Parish Council is committed to protecting your privacy. All public and private organisations are legally obliged to protect any personal information they hold. The new GDPR , General Data Protection Regulation came into effect on 25th May 2018, and the Parish Council will operate in accordance with this Act.

Our registration number with the ICO, Information Commissioner’s Office, is A8328924, and may be viewed on their website. For more details regarding the Data Protection and Freedom of Information Acts please contact the ICO (details below).

Contact Details

Our full details are:

Full name of legal entity:   Gildersome Parish Council

Name of Data Protection Officer:   Mrs Patricia May – Parish Clerk

Email address:

Postal address:   Cae Glas, College Road, Gildersome, Leeds LS27 7EQ

What do we mean by personal information?

The Data Protection Act covers any data which concerns a living and identifiable individual, and includes such things as name, address, age, telephone number and email.

What is my personal information used for?

The Clerk holds details of the Electoral Register for the Parish, details relating to planning applications, as well as electric communications relating to enquiries made by residents of Gildersome.

Who can view my personal information?

It may be necessary for the Parish Council, Ward Councillors and Council Departments to view certain personal data when considering planning applications, or to assist in an enquiry raised by residents.

Your personal information will NOT be disclosed to third parties unless required by law, or with your prior consent. If you subsequently wish to withhold this consent, please notify the Clerk by email or letter, and all personal data will be removed.

How do you store my personal data?

We only store your personal information when volunteered to us by you, or when they form part of a public record within the Council Minutes. The information is held and managed by the Parish Council Clerk.

Records Management

The Parish Council records, both in paper and digital format, are kept at the Clerk’s working location, which is normally their home. All disposed data is shredded prior to disposal.

The digital data held by the Clerk is on a password-protected Council laptop, which remains the property of the Parish Council. Paper documents are kept in a locked cabinet.

We aim to keep any personal information we hold up to date, accurate and error free.

Please help us to keep your information accurate by notifying us of any changes.

How will you contact me?

On occasion we will use your details to contact you. This may be with regard to an enquiry you have made, or a Parish Council event.

Your personal information will NOT be sold, or disclosed to any third parties, unless required by law, or with your written consent.

How can I make a complaint to Gildersome PC?

Please see our Complaints Procedure for more information.

How can I get a copy of my information?

We will try to be as open as we can in terms of giving you access to your information. You can find out if we hold any personal information about you by requesting the data under the Freedom of Information Act.

Should you require any help please contact the Parish Clerk at


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Other websites

Our website may contain links to other websites. This privacy policy only applies to this website, so when you link to other websites, you should read their privacy policies.

What can you do if you are unhappy with how your personal data is processed?

You also have a right to lodge a complaint with the supervisory authority for data protection. In the UK this is:

Information Commissioner’s Office

Wycliffe House

Water Lane




0303 123 1113 (local rate)

Changes to our privacy policy

We keep our privacy policy under regular review, and we will place any updates on this web page to inform you of any changes when they occur. This privacy policy was last updated on 17.12.2020.

How to contact us

Please contact us if you have any questions about our privacy policy or information we hold about you: by email at

Please download our detailed Privacy Data Audit PDF document here. (Click on “here” to open new browser tab).